Project management tools are essential for businesses to manage their projects efficiently.
These tools help teams to plan, track, and manage their projects. They also help businesses improve work efficiency, effectiveness, communication, collaboration, decision-making, risk management, visibility, and transparency.
This article will discuss the 7 most popular project management tools, and their pros and cons.
Trello makes project management simpler and easier.
It is a popular project management tool known for its visual and flexible approach. It is a free and user-friendly platform used and trusted by millions worldwide.
How Trello Works
- Create a project board and invite collaborators.
- Organise tasks with lists and create custom workflows.
- Manage information and tasks with cards.
- Add details, like attachments and due dates, and assign team members.
- Track progress by moving cards across lists.
- Easily accessible project information.
- Helpful guides and templates for beginners.
- App integrations (Power-ups) for added functionality.
- Overwhelming customisation for some users.
- Lack of report generation.
Asana is effective for team organisation. It is a top project management software for efficient team organisation, used by over 60,000 paying organisations in 195 countries.
How Asana Works
- Asana’s workspace, portfolios, teams, projects, and tasks keep your information organised.
- Projects can be displayed as boards, calendars, lists, or timelines.
- You can create projects from templates or start from scratch.
- Easily structure tasks with columns and sections.
- Sort and filter using custom fields.
- Create tasks with names, assignees, instructions, comments, dates, and attachments.
- Collaborate by adding followers and mentions.
- Abundant resources including guides, videos, and forums.
- Strong focus on tracking.
- Suitable for both to-do lists and comprehensive project management.
- Limited Kanban view compared to other software.
- Lacks robust security features.
Basecamp, a trusted project management tool is considered a veteran in project management software. It excels in handling large projects, making it a reliable choice for those seeking a tried-and-true solution.
How Basecamp Works
- It creates to-do lists, assigns tasks, and sets due dates.
- Its message boards simplify communication, reducing email clutter.
- Projects include schedules for team-wide visibility.
- Centralised file storage and access.
- Real-time group chat which streamlines collaboration.
- Check-in automates status updates.
- Clients can join the collaboration.
- Hill Charts track progress, while Reports provide real-time insights.
- Consolidates everything in one place, eliminating app-switching.
- Integrated group chat.
- Trusted and reputable project management tool.
- Basecamp Business plan may be costly for small businesses, despite a limited free version.
Wrike’s user-friendly interface and comprehensive features make it a valuable tool for effective project management. It is recognised for its user-friendly and scalable features and excels in providing in-depth project progress insights and reports.
How Wrike Works
- Wrike assigns tasks to team members, specifying who is responsible for each task.
- It allows you to customise tasks with various details such as due dates, priorities, and descriptions, providing a comprehensive view of task requirements.
- Establish dependencies between tasks. You can set tasks that must be completed before others can start, ensuring a logical project flow.
- Wrike simplifies document management by allowing you to attach files directly to tasks. This ensures all project-related files are easily accessible.
- Its Tracking and Reporting capabilities enable you to track project progress, monitor task statuses, and generate reports that offer insights into your project’s progress.
- It offers an intuitive and easy-to-navigate interface.
- Wrike is highly customisable, allowing you to adapt it to your specific project management needs.
- It offers robust collaboration features, including in-task discussions and file sharing.
- It provides detailed reporting and analytics.
- Wrike can be relatively expensive, and unaffordable for smaller businesses.
- Its extensive features can make simple projects look complex.
Jira is a project management tool that is highly customisable and flexible. It allows teams to create custom workflows that fit their specific needs, making it best suited for Agile project management.
How Jira Works
- Jira allows teams to create, organise, and track tasks.
- It offers collaborative features and excels in issue tracking, making it a top choice in software development.
- Helps teams to plan, and complete projects effectively.
- Users can define tasks, assign responsibilities, and set due dates.
- The tool’s boards and workflows help streamline project management.
- Teams communicate within tasks and collaborate using mentions and comments.
- Jira excels at issue tracking and supports agile methodologies.
- Customisable dashboards and reporting provide insights into project progress and potential bottlenecks.
- Include its versatility and customizability, allowing users to tailor their specific project management needs.
- It’s adaptability to agile project management and integrations with other software.
- It can have a learning curve, especially for beginners, and might be considered complex for simple projects.
- Its pricing can also be a drawback for smaller businesses.
6. Microsoft Project
Microsoft Project is a project management tool that helps users plan, execute, and track projects. It operates by creating project schedules, defining tasks, assigning resources, and setting timelines.
How Microsoft Project Works
- The Gantt chart view is a hallmark feature, allowing for visual project planning and tracking.
- Collaboration is enhanced through integration with other Microsoft tools.
- Users can also generate reports to gain insights into project progress.
- Microsoft Project excels in comprehensive project planning, offering detailed scheduling, task dependencies, and resource allocation.
- It seamlessly integrates with other Microsoft Office tools like Excel and SharePoint.
- Streamlines document management and enhances collaboration.
- The software can be complex, and new users may face a learning curve to harness its full capabilities.
- Microsoft Project can be relatively expensive, making it less accessible for smaller businesses or personal use.
ClickUp is a simple yet comprehensive project management tool.
ClickUp is a versatile project management tool known for its comprehensive feature set and user-friendly interface. It is designed to streamline task management, project planning, and collaboration for teams of all sizes.
How ClickUp Works
- ClickUp operates by allowing users to create tasks, assign them to team members, set due dates, and organise projects into customisable lists and folders.
- The tool’s simple yet flexible structure accommodates various project management approaches.
- Users can collaborate within tasks, share files, and engage in discussions directly within the platform.
- ClickUp is adaptable for different types of projects, making it suitable for a wide range of industries and teams.
- Users can personalise their workspace, views, and workflows, allowing for a tailored project management experience.
- It integrates with many popular tools and apps, facilitating seamless workflows.
- Although it is user-friendly, ClickUp may still require some time for onboarding and mastering its extensive feature set.
- Pricing plans may be considered expensive for smaller businesses or individuals, especially if they require advanced features.
In summary, these 7 project management tools offer a range of options to suit different needs.
Trello excels in visual organisation, Asana emphasises team organisation, Basecamp provides a reliable and comprehensive solution, Jira is customisable and flexible, Wrike focuses on collaboration, Microsoft Project is traditional and resource-oriented, and ClickUp is versatile with extensive features.
You have a variety of options to choose from that best align with your project management requirements and preferences.